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Sunday, 25 February 2024 21:23
Written by Tech Droid

Imperial West Midlands Squad Logo

The Imperial West Midlands Squad was formed in February 2024 to provide a regional identity within the UK Garrison for members residing in the West Midlands Area

The 501st UK Garrison Imperial West Midlands Squad is lead by Mark Butler.

Find the 501st UK Garrison Imperial West Midlands Squad on Facebook.

 

Tuesday, 25 May 2021 07:07
Written by TK3493

QR Code

Tuesday, 05 May 2020 11:08
Written by Tech Droid

501st uk garrison logoThe 501st UK Garrison was formed in 2000 and has gone on to become one of the foremost Star Wars costuming groups in the UK. We are a part of the constantly growing 501st Legion, itself the largest costuming organisation in the world.

We are renowned for our high standard 'movie accurate' costumes, professionalism and dedication to fundraising for charity. Our goal to be the very best at what we do has been reached and surpassed enabling us to be present at the highest level of Star Wars related events and work with some of the biggest names in the Star Wars industry.

Over the last twenty three years we have attended several thousand events, helping to raise money for a considerable number of charities, bringing joy to many and smiles to countless faces.

 

Characters from the UKG

Heroes of the Empire

During 2016-2017, members of the 501st UK Garrison were filmed for 'Heroes of the Empire, a documentary about the work of the UK Garrison, available now both on Netflix and YouTube 

 

 
The 501st UK Garrison is part of the 501st Legion, a worldwide Star Wars costuming organisation comprised of and operated by Star Wars fans. While it is not sponsored by Lucasfilm Ltd., it follows generally accepted ground rules for Star Wars fan groups.
Star Wars, its characters, costumes, and all associated items are the intellectual property of Lucasfilm. © & ™ Lucasfilm Ltd. All rights reserved. Used under authorisation.
Wednesday, 18 March 2020 08:37
Written by Tech Droid

Update due to COVID-19

We are constantly monitoring official Government advice and guidelines with regards to COVID-19. At this present time, we are potentially able to attend specific events where social distancing can be observed and sanitisation precautions can be implemented. If you have an event that you would like us to appear at, please fill in the booking form as usual.

Once you have submitted an event, one of our Events Team will be in contact to discuss procedures and requirements that will allow us to attend safely. Please be aware that as UK Government advice and guidelines change over time, we still may not be able to attend if deemed unsafe to do so.

We apologise for any inconvenience but are sure you understand our decision due to the ongoing worldwide situation.

Monday, 28 January 2019 14:14
Written by Tech Droid

The UK Garrison (incorporating Reel Icons and Rebel Command) is not required to register with the United Kingdom's Information Commissioner; the UK Garrison is a not-for-profit club and we only hold data to administer membership or for those who have close contact with the club or to whom we provide our services.  However, we do our best to comply and respect the rules and guidance set down by the Commission and take our responsibility to protect our members' data very seriously.

To this end, this document explains how the UK Garrison (and by extension its elected and appointed officers, staff and volunteers) will use the data that members, event organisers and the public provide to us.  We have divided this document into 5 sections that cover:

  1. 1       What data do we ask for, when and why?
    1. 1.1        When you register
    2. 1.2        When you request to clear a costume.
    3. 1.3        When you request us to attend an event
    4. 1.4        When you contact us with a query.
  2. 2       How do we use your data?.
    1. 2.1        As a member of the UK Garrison.
    2. 2.2        When you submit a costume for clearance.
    3. 2.3        When you ask the UK Garrison the attend an event.
    4. 2.4        When you contact the UK Garrison with a query.
  3. 3       How long do we keep your data?.
    1. 3.1        Member's personal information.
    2. 3.2        Costume clearance information.
    3. 3.3        Event information.
    4. 3.4        Information relating to complaints.
    5. 3.5        Query information.
  4. 4       How will we communicate with you?
  5. 5       Sharing your information with others.

The UK Garrison's Web Team assume the effective role of the 'Data Controller' for the UK Garrison.  If you have any query about your data or how we use it, please contact the UK Garrison's Web Liaison Officer.  Our Web Team work along side our Captains of the Guard and Safeguarding Officer to protect our members.

Revision History

29 May 2019 Link to 501st Legion policy added.
28 Feb 2019 Link text corrected.
28 January 2019  Links updated for new forum.
02 May 2018 Document Created.

 

1        What data do we ask for, when and why?

1.1       When you register

The UK Garrison requests that you provide your name, date of birth and basic contact details (email address, address, postcode and a contact telephone number) to enable us to support you in your efforts to build and clear your costume and to troop with the club.  These details also enable us to fulfil our responsibilities under our safeguarding policy which protects our members and the club.

As a member you can add additional contact details (such as social network details) and further details about yourself to your profile if you wish.

The details you enter on the 'Profile' tab of your 'User Control Panel' will be visible on your profile page to all members of the forum, along with your name and 501st ID (if applicable) from the 'Personal Information Tab'.

1.2       When you request to clear a costume

The UK Garrison requests that you provide us with a set of photographs of you in your costume in a set of specified poses.  These photos enable your GMLs to evaluate your costume and ensure it meets the high standards of the club.

In addition to the standard photo set for clearance, you can upload additional photos to cover specifics of your costume and action and a 'lids-off' photo showing your face if you wish.

1.3       When you request us to attend an event

The UK Garrison asks that you provide your name, company (if appropriate) and contact details so we can respond to your request.  In addition, we ask for the details of your event, its date, location and a general description so we can better support you and understand your needs.

1.4       When you contact us with a query

The UK Garrison asks that you provide your name and basic contact details to enable us to respond to your query.

2        How do we use your data?

2.1       As a member of the UK Garrison

We will only use your personal information to administer your membership and communicate with you regarding your costume, the club, its events and activities and other directly related information.  These communications will be made by or on behalf of the elected and appointed staff of the UK Garrison.  With the exception of critical communication or those confirming we have received a request that you have made, you may opt out of receiving communication from the club.  To choose what communication you would like to receive, please go to the 'Board preferences' tab on the User Control Panel.  Please be aware, that if you opt out, you may miss important information and announcements.

When appropriate and as part of your membership of the wider 501st Legion, we will send the necessary information (including your name, the fact you have trooped within the last 12 months and the costume(s) you have cleared) to the 501st Legion to ensure your membership is correctly recorded.  We may also report generalised information about the UK Garrisons activities (including trooping statistics, events attendance and charity funds) to the 501st Legion.  This data will regard the club as a whole and will not identify individual members.  You can find details about the 501st Legion's Data Protection and Privacy Policy by viewing thier Privacy Policy or by contacting the 501st Legion.

When necessary, we will communicate some details (name and if necessary, contact address and date of birth) to the organiser of the event you have sign-up to troop at.  This is to ensure your access to the event and for specific event (such as hospital visits) your date of birth and contact address is needed for safeguarding and security purposes; in these cases, you will be informed of this need by the UK Garrison's Events Team as part of the sign-up information.

If the UK Garrison is being hosted by another 501st or other costuming club to attend an event, we will communicate some details (name and if necessary, contact address and date of birth) to the hosting clubs to facilitate your attendance at the event, in a similar manner to the above.

We will never sell or trade your details to a third party.  We will only pass your details to authorised third parties (such as event organisers, hosting clubs and the 501st Legion).

Access to your personal information is limited to the Command Staff, Events Team, Captains of the Guard, Safeguarding Officer and Treasury Staff

2.2       When you submit a costume for clearance

We will use the photos and information you provide in your submission, along with the details in your 'Work in Progress' thread and on your profile, to assess your costume against the CRL and communicate with you for any queries and the result of the clearance.

We will keep the photos and submission on record to use as part of the internal review for the GMLs and Armoury Team to help maintain the high standards of the UK Garrison. 

We would like to use some of your submission photos, along with your name (and 501st ID where appropriate) to celebrate your newly cleared costume on our Website and Social Media.  You can opt in to this as part of the submission process.

We would like to use some of your submission photos, along with your name (and 501st ID where appropriate), to create your UK Garrison 'Costume Card' which will be linked and shown on your profile and below your signature.  You can opt in to this as part of the submission process and also choose if your 'head shot' / 'lids off' photo is shown.  You can amend your preference from the list of cleared costumes on your 'My Costumes and Clearances' page.

For 501st Legion costumes; we would like to use some of your submission photos, along with your name and 501st ID, to create your 501st Legion 'Costume Card' which we will send to the 501st Legion to show on your profile page on the Legion website (you can get details of 501st Legion's Data Protection and Privacy Policy by contacting the 501st Legion.).  You can opt in to this as part of the submission process and also choose if your 'head shot' / 'lids off' photo is shown.  You can amend your preference from the list of cleared costumes on your 'My Costumes and Clearances' page.

Access to your clearance submission information is limited to Command Staff, GMLs, GWLs, Chief Armourers and Captains of the Guard.

2.3       When you ask the UK Garrison the attend an event

The information you provide via our website will be sent to our Event Co-Ordinates (ECs) (who lead our Events Team) and may also be sent to our Public Relations Team and Command Staff.  If we are able to put this event forward to our members to attend, the information about the event and your contact details may be passed to a member of the Events Team who covers the area of the UK for your event and will be stored in our Events Administration System.  Information you communicate with our Events Team and other staff or members of the UK Garrison may also be added to the records in our Events System to ensure we have the fullest and most accurate information available.

For events we are able to offer to our members, we will publish the general information about when and where the event is, along with the description and requests to our fully cleared members.  The contact details for the event organiser will be provided to the member running the event on each day (known as the Day Supervisor).

If your event is open to the public, we would like to publish our attendance at your event on our public website and Social Media.  This would include the name, date, time, location and description of the event, along with what groups of characters have been requested and if applicable, which charity will benefit.  This information is only shown for events which are open to the public. 

For non-public events and when consent is not given, the event will be listed on the appropriate day as a 'Private Event' with no details and just the county of the event for our members' reference. 

Should you wish us to not publish your event, you can choose this option when you submit your request.  It you wish to amend your choice, you can ask the Event Administrator or Coordinator assigned to your event.

Access to general information about your event, its date, time, description, location etc. is provided to our fully cleared members and, if agreed, the public via our public website.  Further, this information may be shared on our Social Media as appropriate when agreed.

Access to your contact and other non-public information controlled by our Events System and is limited to the Events Team and when necessary the Command Staff, PR Team, Web Team, Captains of the Guard and Safeguarding Officer.

2.4       When you contact the UK Garrison with a query

The information you provide via our website form, email or Social Media is made available to our PR Team in the first instance who will either answer your query of pass your query to the appropriate member of the UK Garrison Staff Team.

We will only use the information you provide to answer your question, unless it falls into one of the other types of query covered in this document or forms part of a complaint or disciplinary investigation.

Access to the information you provide for your query, unless covered elsewhere, will be limited to those who have a need to access it to answering your query.

3        How long do we keep your data?

3.1       Member's personal information

We will maintain your personal information for up to 6 months after you cease to be a member of the UK Garrison, please see section 5 of our Rules and Guidelines regarding cessation of membership.  At this time, your personal information will be deleted from our systems.

When a member's account is deleted, the member's event attendance is assigned to a generic 'former member' account to ensure we maintain an appropriate event attendance record for the club and to maintain the former members privacy.

3.2       Costume clearance information

We will maintain the details of your clearance submission while you are a member of the club.  We may then use the information as a source or reference, we will ensure that this information is appropriately anonymised to maintain the former members privacy.

3.3       Event information

We maintain a full record of our events and event requests for … years after the end of the financial year the event occurred within.  This is to facilitate our internal audit processes. 

We maintain a record of the occurrence of all events we attended, which included the event's name, date and location, as an ongoing record of the club's activity.

3.4       Information relating to complaints

We will maintain all information regarding a complaint or disciplinary investigation until the investigation is complete and any period for appeal has passed.  We will then maintain the facts and out comes of the investigation in line with our disciplinary procedure, please see section 9 of the UK Garrison Rules and Guidelines.  Following this, the information will be deleted and just the fact that a case existed and its outcome retained for further reference.

3.5       Query information

Provided that the information you provide in your query does not fall within another area already covered, we will maintain a copy of your query and our response for a period of 6 months following the last communication with you.

We may use the content of your query to form part of our FAQ or other website and published information to help others.  This will be fully anonymised and no reference or link made to the original person who raised the query.

4        How will we communicate with you?

We will send you emails either via our web systems or from individual members of staff that would be reasonably expected and directly relate to services or queries you ask of us.  For example, but not exclusively: confirmation of an event request, your sign-up to or withdrawal from an event; submission of a costume for clearance; confirmation of a query submitted via our website.

We may send general informational emails to various groups of our members to keep them informed of key information.  For example, but not exclusively: updated to the rules; election information; new club and 501st merchandise.  You may choose if you wish to accept this type of 'general information email' on the 'Board preferences' tab within the 'User Control Panel' by setting the ' Administrators can e-mail me information:' option to yes or no appropriately.

5        Sharing your information with others

We will never sell or trade your personal information.

We will only pass your information onto others as specified above or where we have a legal obligation or when there is a duty of care circumstance.

 

Author: Tech Droid, UK Garrison.

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

Friday, 04 December 2015 10:17
Written by Tech Droid

The Imperial Welsh Squad

The Imperial Welsh Squad was formed in November 2015 to provide a regional identity within the UK Garrison for members residing in Wales. With a Welsh squad presence we hope to attract, encourage and recruit more Welsh members as well as supporting Wales based charities.

The 501st UK Garrison Imperial Welsh Squad is lead by Kevin Rankin(TD 57735).

Find the 501st UK Garrison Imperial Welsh Squad on Facebook.

View the UK Garrison Imperial Welsh Squad 501st member rosta.

Friday, 23 January 2015 00:00
Written by Tech Droid

The UK Garrison Forum in currently off-line for essential maintenance on Saturday 18th march 2023 and Sunday 19th March 2023.

Thank you for your patience,
The UK Garrison Web Team.

Saturday, 01 March 2014 11:26
Written by Tech Droid

501st Legion logoThe UK Garrison is part of the world-wide 501st Legion.  Find the 501st Legion on  Facebook and  Twitter and view their Costume Reference Library.

UK Garrison's 501st member rosta and 501st member location map.

 

Friday, 28 February 2014 16:08
Written by Tech Droid

Below you will find the key media documents for the UK Garrison, along with some principle imagery for use when promoting the UK Garrison's attendance at your event. If you require any further information please contact our PR Officers.

QR Codes

 UK Garrison Website QR Code (PNG), 0.2MB, May 2021.

 UK Garrison Join Us QR Code (PNG), 0.2MB, May 2021.

 UK Garrison Book Us QR Code (PNG), 0.2MB, May 2021.

Media resource documents

 Overview of the UK Garrison (PDF), 1.02MB, February 2018.

 UKG's directly supported charities for 2018 (PDF), 0.4MB, February 2018.

General information leaflets

Booking the UK Garrison A5 flyer (PDF), 0.2MB, February 2018.

Joining the UK Garrison A4 leaflet (PDF), 0.2MB, February 2018.

Principle imagery

ukg darth vader thumbukg group 1 thumbukg stormtroopers 1 thumb

ukg group 2

 

Wednesday, 26 February 2014 23:45
Written by Tech Droid

Selected video highlights from and about the UK Garrison. If you would like to see more, then why not visit our Youtube Playlist The UK Garrison out and about

Spotlight on our Members

 

The UK Garrison at work.

501st UK Garrison - First ever troop - 13th May 2000
John May - 501st UK Garrison - First ever troop - 13th May 2000 - In memory of Graham Campbell.
A Force for good - The UK Garrison & Rebel Legion UK
SUPERCITY/ SCI-FICITY - A Force for good.
A short film looking at the good work the UK Garrison & Rebel Legion UK do to raise money for Charity.
UK Garrison Parade at MCM Comic Con 2013
UK Garrison Parade at MCM Comic Con 2013.
The UKG in all their glory marching through Birmingham NEC at MCM Comic Con.
Celebration Europe 2: UKG Parade
Celebration Europe 2: UKG Parade.
The UK Garrison of the 501st Legion showing the true impact of Imperial might on Day 3 of CE2!!
UKG McQuarrie Debut
UKG McQuarrie Debut at CEII.
The moment the UKG debuted the McQuarrie concept Stormtroopers to the world at CEII.

Honorary members.

501st Sith Lord Detachment presentation to Dave Prowse Hon Detachment Leader
501st Sith Lord Detachment presentation to Dave Prowse Hon Detachment Leader.
The 501st Sith Lord Detachment presentation of Honorary Detachment Leader to Dave Prowse MBE.
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